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Data Retention Tiers

Welcome to the Future of Data Management Content.

Ai Data Detect is a cutting-edge solution that revolutionizes data management by providing customizable data retention policies based on unique business needs.  It combines human-augmented Artificial Intelligence capabilities to improve data quality, automate object classification, and enhance data retention and deletion policies.  With Ai Data Detect, your organization can effectively manage its data by defining retention policies, automating archival processes, and ensuring compliant disposal to maintain data integrity and meet legal and regulatory requirements.


Tiered Storage

Tiered storage is a data management strategy that involves classifying and storing data in different tiers or levels based on specific attributes, such as data value, access frequency, performance requirements, and cost considerations.  By implementing storage tiering, your organization can optimize its data storage infrastructure, enhance data accessibility, improve performance, and reduce costs.


Ai Data Detect’s UDS [Smart Archive] Data Retention Tiers offer your organization a versatile and customizable approach to data management.  From efficient disposal of unnecessary data to preserving legacy information and implementing cost-effective storage solutions, Ai Data Detect empowers you to make informed decisions about data retention based on their specific needs.  By leveraging AI capabilities and the comprehensive ecosystem, you can optimize storage costs, improve performance, ensure compliance, and unlock the full potential of your data assets.

Ai Data Detect’s UDS [Smart Archive] Data Retention Tiers offer your organization a versatile and customizable approach to data management.

UDS Data Retention Tier

By selecting the Ai Data Detect UDS Retention Tier that aligns with your organization’s data needs, you can customize your data management approach.  Ai Data Detect empowers you to optimize data storage, preserve historical data, implement cost-effective cold storage, simplify data transfer, and ensure compliance with security and regulatory requirements.  Leveraging AI capabilities and the flexibility of UDS Retention Tiers, Ai Data Detect enables you to streamline your data management practices, reduce storage costs, and achieve compliance with industry regulations.

UDS-D [Data Disposal Redefined]

Ai Data Detect recognizes that not all data is valuable.  The UDS-D storage tier is for safe and secure disposal of unnecessary data that is redundant, outdated, or trivial.  This intelligent approach to data disposal optimizes data storage, enhances performance, and reduces costs.  By automating data retention and deletion policies with Ai Data Detect, you can remove data that exceeds defined retention schedules, achieving immediate cost savings and a more streamlined data environment.

UDS-L [Preserving the Past]
UDS-L focuses on providing retention for data in your legacy data storage environments.  Utilizing the UDS-L storage tier ensures that the historical imprint of your organization is preserved, allowing seamless access to valuable legacy data when needed from your legacy archive environments.

UDS-3 [Cold Storage Made Easy]
Ai Data Detect’s UDS-3 storage tier offers a cost-effective solution for storing infrequently accessed data.  Leveraging renowned platforms like Azure BLOB and AWS s3, UDS-3 provides secure and accessible storage without the costs associated with active archive storage.  This tier of retention allows your organization to keep data available when required while optimizing storage costs and being aware of hidden retrieval and access costs.

UDS-4 [Data Drop]
Ai Data Detect’s UDS-4 storage tier introduces our Data Drop storage, which simplifies the handling of large volumes of small documents, especially in legal discovery productions.  By consolidating files into a single zip file, data transfer time is reduced, leading to increased efficiency and productivity in managing and transferring data.

UDS-5 [Advanced Archive+]
Ai Data Detect’s UDS-5 storage tier offers a robust platform for effective data archiving.  It enables your organization to free up valuable space on primary storage while keeping data readily accessible and easily searchable for future use.  Our third-generation archive seamlessly integrates with other components of the Ai Smart Data Tool Box ecosystem, enhancing data management capabilities and maximizing the value of archived data.

Ai Data Detect’s UDS-6 storage tier is designed for organizations operating in compliance-focused sectors.  It provides advanced archiving capabilities with a FedRAMP [Federal Risk and Authorization Management Program] Authority to Operate certification. This certification ensures that data management processes meet high standards of security and compliance, offering peace of mind to organizations operating in regulated environments.

UDS Retention Tier Benefits

  1. Cost Savings
    By implementing intelligent data retention and disposal policies, Ai Data Detect helps your organization optimize storage costs.  Unnecessary data is identified and safely discarded, eliminating the need to store and manage irrelevant information. This streamlined approach reduces storage expenses and frees up resources for more critical data.

  2. Improved Performance
    With the removal of redundant and outdated data, the overall performance of data storage systems is enhanced.  By focusing on storing only relevant and frequently accessed data, you can achieve faster retrieval times and improved efficiency in data operations.

  3. Compliance and Legal Readiness
    Ai Data Detect ensures that your organization adheres to legal and regulatory requirements by automating data retention policies.  It enables you to define specific retention periods for different types of data, ensuring compliance with industry-specific regulations.  Additionally, the integration with Smart Archive and UDS-6 with FedRAMP ATO certification further enhances data security and compliance capabilities.

  4. Data Preservation
    UDS-L is specifically designed to preserve legacy data storage environments. It recognizes the historical value of an organization’s data and ensures its accessibility for reference, analysis, or compliance purposes.  By retaining legacy data, you can maintain a comprehensive historical record and leverage insights from past operations.

  5. Efficient Cold Storage
    UDS-3 offers a cost-effective solution for storing infrequently accessed data. By leveraging renowned platforms like Azure BLOB and AWS s3, you can securely store data without the costs associated with active archive storage.  This tier of retention provides a balance between cost efficiency and data accessibility, ensuring that data is available when needed.

  6. Simplified Data Transfer
    UDS-4’s Data Drop feature simplifies the handling of large volumes of small documents, especially in legal discovery productions. By consolidating files into a single zip file, data transfer time is reduced, enhancing efficiency and productivity.  This streamlined process enables you to manage data more effectively during legal proceedings or when sharing data with external parties.

  7. Seamless Integration
    Ai Data Detect seamlessly integrates with other components of the Ai Smart Data Tool Box ecosystem, such as Data Connect and Advanced Archive+.  This integration provides a unified data management solution, enhancing data insights, profiling, and automated lifecycle policies.  Your organization can leverage the comprehensive ecosystem to optimize data management practices, maximize data value, and streamline operations.

Traditional Storage Tiers

Here is an explanation of the storage tiers commonly used in tiered storage.  The choice of storage tiers depends on factors such as data value, access patterns, performance requirements, compliance obligations, and budget constraints. 

Tier 0

Tier 0 is the highest-performance storage tier designed for extremely critical and time-sensitive data.  It typically consists of storage media like high-speed solid-state drives [SSDs], non-volatile memory express [NVMe] drives, or in-memory systems.  Tier 0 is ideal for workloads that demand ultra-low latency and require real-time access to data. It is commonly used for high-performance computing, financial trading systems, and transactional databases where every microsecond counts.

Tier 1
Also known as the primary storage tier, Tier 1 is designed for mission-critical data that requires fast and frequent access.  It includes high-performance storage systems such as all-flash arrays [AFA] or hybrid storage arrays combining SSDs and traditional hard disk drives [HDDs].  Tier 1 storage is characterized by its low latency and high input/output operations per second [IOPS].  It is suitable for databases, virtualized environments, and applications that require high-performance storage for immediate data retrieval.

Tier 2
Tier 2 storage is used for less critical data that is accessed less frequently than Tier 1.  It strikes a balance between performance and cost-effectiveness by incorporating traditional HDDs or network-attached storage [NAS] systems.  Tier 2 storage is commonly used for backups, file shares, and secondary copies of data that may require occasional access or near-line retrieval.

Tier 3
Tier 3 storage is focused on long-term data retention and archival purposes.  It offers high capacity and lower cost per unit of storage but with slower access times compared to higher tiers.  Tape drives and tape libraries are often used in Tier 3 storage due to their high capacity, cost-effectiveness, and suitability for data that is infrequently accessed but needs to be retained for compliance, regulatory, or historical purposes.  Tier 3 storage is commonly used for data archiving, regulatory compliance, and large-scale backup and recovery solutions.

Cloud Storage Tier
Cloud storage has gained popularity as a flexible and scalable option for tiered storage.  Cloud service providers [CSPs] offer different storage classes or tiers, each optimized for specific use cases.  These storage classes may include hot storage for frequently accessed data, cool storage for infrequently accessed data with lower retrieval costs, and cold storage for rarely accessed data with the lowest cost but longer retrieval times.  Cloud storage tiers provide organizations with the ability to scale storage resources dynamically and align costs with actual data usage.

Object Storage Tier
Object storage is a scalable and highly available storage architecture that organizes data as objects with unique identifiers and metadata.  It offers high durability, scalability, and simplified data management.  Object storage tiers can be configured based on access frequency, data lifecycle policies, and cost considerations.  This allows organizations to optimize storage costs by moving data to the most appropriate tier based on its access patterns and value.  Object storage is commonly used for storing unstructured data, such as files, images, videos, logs, and backups, in a cost-effective and scalable manner.

Cold Storage Tier
Cold storage is dedicated to storing data that is rarely accessed but needs to be retained for long periods.  It prioritizes cost savings over immediate accessibility.  Cold storage solutions include options such as offline storage media [e.g., tape drives], low-cost cloud storage, or dedicated archival systems.  While the retrieval times for cold storage may be longer compared to other tiers, it offers significant cost advantages for long-term data retention, compliance, and regulatory requirements.

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